Golf Resorts & Country Clubs
Tee sheet to clubhouse folio
Tee times, pro shop, cart fleet, tournament draw, grille tab, and resort rooms. Members, member guests, resort guests, public play. SwiftGuest runs the whole property on one folio.
36
Holes supported
8 min
Tee-time intervals
1
Member folio
Today • Tee Sheet
Championship Course
Member foursome
Hole 1
Resort guests x3
Hole 1
Member + 3 guests
Hole 1
Public twosome
Hole 1
Member foursome
Hole 1
Tournament — Team A
Hole 1
Tee-Time Booking
A tee sheet that respects who you serve
Intervals, priority windows, group pairings, and course-condition routing — all on a live sheet.
Live tee sheet with intervals
Color-coded tee sheet in 7-, 8-, 9-, or 10-minute intervals. Drag to adjust pace-of-play, split foursomes, or block for shotgun starts without rewriting the whole morning.
Member priority windows
Members book 14 days out, guests 7 days, resort guests same-day. Priority windows enforce themselves so the front of the tee sheet stays reserved for who you intend.
Group pairings & waitlist
Four-ball, best-ball, two-tee start — the pairing tool builds groups by handicap and preference. Waitlist auto-fills cancellations with confirmed members.
Course setup & aerification
Close a course for aerification, move member play to the other 18, and reroute the tee sheet with one action. Guests are notified and refunded where needed.
Pro Shop POS
Retail, lessons, and fittings in one register
Demo inventory, lesson schedules, range-card balances, and merchandise all run through the same pro-shop station.
Pro shop POS
Barcoded merchandise, soft goods, and hard goods. Club fittings attach to a guest profile so the pro sees launch-monitor history on the sales screen.
Demo & fitting inventory
Demo clubs, fitting heads, and shaft inventory are tracked by serial. Rentals cycle through the demo program and post a fitting fee to the member folio when converted.
Lesson & instructor scheduling
Pros manage their lesson books inside the system. Series packages, playing lessons, and junior academy programs all hit the folio with the correct member rate.
Balls, range, and practice
Range card balances, practice-facility access, short-game clinics. Replenishments sell at the pro shop and debit from the folio on dispense.
Cart Fleet Tracking
Every cart, every hole, every round
GPS tracking answers the questions starters and rangers ask all day: where is that foursome, is the course behind pace, which cart went to the back forty. Fleet maintenance logs ride along.
GPS cart fleet tracking
Live fleet map shows where each cart sits. Geofenced boundaries alert the starter if a cart leaves the course or enters a restricted zone.
Pace-of-play monitoring
Tee-off time, current hole, and pace vs target display on the starter dashboard. Rangers get a prioritized list of groups to speak with.
Cart pairing to tee time
Cart assignment ties to the tee time. Key-out and key-in happen on a scan, and lost-club reports tie to the cart that last had the member.
Fleet maintenance & cycles
Battery cycle counts, service intervals, and downtime logging. The fleet you rotate into storage each winter comes back documented.
Starter Dashboard
Cart 12 • Hole 4
Member foursome
Cart 18 • Hole 7
Resort guests
Cart 24 • Hole 11
Member + guests
Cart 31 • Hole 14
Tournament Team
Cart 7 • Hole 17
Public twosome
Member vs Guest Rates
Rate types as first-class citizens
Four player types, four rate tables, enforced priority windows and guest caps.
Member
Dues-paying members get member rates across tee times, cart fees, range, and clubhouse F&B. Tiered memberships (full, weekday, social) apply the right rate automatically.
- Unlimited tee times
- Cart fee waived
- Guest privileges
- Clubhouse charge account
Member Guest
A member-hosted guest gets preferential rate and charges to the member folio. Guest frequency is capped per the club rules and the system enforces caps.
- Reduced green fee
- Host-billed cart
- Range access included
- F&B charges to host
Resort Guest
Overnight stay guests at the attached resort get the resort rate bundle. Tee times charge to the room folio and settle at checkout.
- Stay-and-play rates
- Room folio posting
- Shared guest profile
- Locker & club storage
Public Guest
Walk-in public play at rack rate with full green fee, cart, and range. Ideal for semi-private clubs that welcome public tee times outside priority windows.
- Rack rate
- Cart mandatory
- Range basket incl.
- Same-day only
Tournament Scheduling
Club Championship to Member-Guest
Draws, pairings, handicap strokes, shotgun starts, and live scoring — the whole tournament operation.
Tournament builder
Build scramble, stroke, best-ball, modified-stableford, or match-play formats. The system handles draw, pairing, and handicap strokes given.
Registration & team sign-up
Members sign up foursomes directly. Payment captures at registration and registrations flow to the tee sheet automatically.
Shotgun & two-tee starts
Assign teams to holes for a shotgun, or sequence a two-tee start. Hole assignments print on the cart card and sync to starter tablets.
Live scoring & leaderboard
Scorecards sync from a mobile app. The clubhouse leaderboard updates in real time and the awards ceremony runs off accurate final totals.
Clubhouse F&B
Grille, beverage cart, banquets — one folio
Every food and beverage charge ties back to the right member, foursome, or room — and monthly minimums track themselves.
Halfway house & beverage cart
Beverage cart and halfway house ring up on the same POS as the clubhouse. Charges route to the member account or the cart-tagged foursome without missed tabs.
Grille, mixed grille, and dining room
Casual grille, mixed grille, and formal dining all share the menu engine. Per-room service charges, dress codes, and minimums apply by venue.
F&B minimums & dues tracking
Monthly F&B minimums track by member. Unmet minimums post at month-end close. Billing statements show a clear monthly summary per member.
Tournament catering & banquets
Awards dinners, tournament lunches, and member mixers route through the event module with per-head count and guaranteed-plate tracking.
“We run 36 holes, a pro shop, two restaurants, and 240 resident members plus stay-and-play resort guests. Before SwiftGuest we had a tee-sheet tool, a POS, and a PMS that only talked to each other through spreadsheets. Now the member's Tuesday round, cart, grille tab, and room stay are on one statement. Month-end close went from four days to half a day.”
Director of Golf Operations
Private club with resort, 36 holes, 240 members
Connects to tournament, range, and club systems
SwiftGuest links to Golf Genius for tournament scoring, launch-monitor data, major pass networks, and the Jonas Club accounting bridge.
FAQ
Frequently Asked Questions
Does SwiftGuest handle both the tee sheet and the room reservations?
Yes. Tee times, cart rentals, pro-shop purchases, lessons, and room stays all live on the same guest and member profile. For resort guests, tee times post to the room folio. For members, charges route to the member account on whatever the chosen billing cycle is.
How are member and guest rates handled?
Rate types are first-class: Member, Member Guest, Resort Guest, and Public Guest each have their own rate tables and priority windows on the tee sheet. Member-guest caps enforce themselves per the club rules, and the system blocks bookings that would exceed a member's guest allowance.
Can the pro shop run on the same platform?
Yes. Barcoded merchandise, demo and fitting inventory by serial, lesson books for every pro, and range card balances all run on the same system. Club fittings attach to the guest profile and the pro sees launch-monitor history on the sales screen.
How does cart tracking work?
The fleet is tracked by GPS with geofence boundaries. The starter dashboard shows pace-of-play and flags groups running slow so rangers can act. Cart assignment ties to the tee time, key-out and key-in scan, and maintenance cycles are logged per cart.
Does it run tournaments?
Yes. Scramble, stroke, best-ball, modified-stableford, and match-play formats are built in. The draw, pairings, and handicap strokes-given generate automatically. A mobile scorecard app feeds the clubhouse leaderboard, and awards ceremonies run off accurate final totals.
How does clubhouse F&B tie to the folio?
The halfway house, beverage cart, grille, mixed grille, and formal dining all share the POS. Charges route to the member account, the tee-time foursome, or the room folio depending on the player type. Monthly F&B minimums track automatically and unmet minimums post at month-end.
One platform for the whole club
Start free. Tee sheet, pro shop, cart fleet, tournaments, clubhouse, and rooms — unified for members and guests alike.