Aparthotels & Extended-Stay
Built for stays measured in weeks, not nights
Aparthotels and extended-stay properties run on weekly rates, monthly discounts, and corporate billing cycles. SwiftGuest is the only PMS that treats those as the default — not an afterthought bolted onto a nightly-rate engine.
28+
Nights average stay
-32%
Monthly discount auto-applied
Net 30
Corporate billing terms
Unit 204 — 1BR Premium
Length-of-stay pricing
$180
/ night
1-6 nights · Standard flexible rate for short visitors
$1,071
/ week
7-27 nights · Auto-applied when stay reaches 7 nights
$3,427
/ month
28+ nights · Tax-exempt in most jurisdictions after 30 days
Why Generic PMS Fails Here
Four problems every aparthotel hits
The issues that break nightly-rate software the moment a stay stretches past a week.
Nightly pricing breaks on long stays
Problem
Traditional PMS systems force you to manually convert weekly and monthly rates into nightly averages, then hope the math holds through rate fences, add-ons, and taxes.
SwiftGuest Solution
SwiftGuest treats weekly and monthly rates as first-class. Set a single monthly price and the system prorates any partial weeks, applies the right tax treatment, and shows the guest the total they actually pay.
Corporate clients want invoices, not card charges
Problem
Relocation firms, film crews, and consulting teams book months in advance and expect monthly invoicing on Net 30 terms — not a credit card on file.
SwiftGuest Solution
Create corporate accounts with negotiated rates, credit limits, and direct-bill authorization. Invoices generate automatically on the billing cycle with PO references and cost-center splits.
Utilities erode margin on long stays
Problem
A 45-night corporate guest in summer can burn through $300+ in electricity. If your rate is all-inclusive, that eats directly into gross profit.
SwiftGuest Solution
Configure utility pass-through thresholds per unit. Set a baseline consumption and charge the difference to the folio automatically. Review meter reads from a phone and post to the guest with one tap.
Daily housekeeping is overkill (and wastes money)
Problem
Extended-stay guests don't want their apartment cleaned every day, and daily turnovers burn labor on properties with 21-day average stays.
SwiftGuest Solution
Define housekeeping cadence per unit type — mid-week freshen, weekly full clean, or on-demand. The schedule engine builds the housekeeper's route automatically based on stay length and check-in dates.
Discount Tiers
Length-of-stay pricing that rewards longer bookings
Define your own tiers. SwiftGuest applies the discount automatically when stays cross thresholds — on new bookings, extensions, and rebooks.
Weekly rate
15% off
7+ nights
Bi-weekly rate
22% off
14+ nights
Monthly rate
32% off
28+ nights
Quarterly rate
40% off
90+ nights
Housekeeping
Cadence-based housekeeping, not daily by default
Match cleaning frequency to stay length. Save labor on long-term guests without sacrificing standards.
Daily service
Every day
Best for: Short business stays, luxury aparthotels
Tasks: Trash removal, bed making, towel refresh, bathroom wipe
Mid-week + turnover
Day 4 + checkout
Best for: 7-night stays, standard aparthotels
Tasks: Partial clean mid-week, deep clean on checkout
Weekly full clean
Every 7 days
Best for: Extended stays, corporate housing
Tasks: Linen change, kitchen deep clean, bathroom deep clean
On-demand only
Guest-requested
Best for: 90+ night stays, relocation housing
Tasks: Guest books cleaning when needed via guest portal
Corporate Accounts
Built for B2B, not just leisure guests
Relocation firms, production companies, and consulting teams drive the majority of revenue at aparthotels. They need invoicing, PO tracking, and direct billing — not a credit card authorization form.
Pro tip
Properties with 50%+ corporate revenue report 3x higher ADR and 60% lower marketing spend than pure OTA-driven operations.
Corporate account profiles
Store relocation firms, film production companies, and enterprise clients as master accounts. Attach negotiated rate plans, tax exemptions, and authorized bookers.
Direct billing & Net 30
Configure billing cycles (monthly, end-of-stay, custom) with Net 15, 30, or 60 payment terms. Invoices carry your corporate logo and the client's PO number.
PO & cost-center tracking
Every reservation under a corporate account can reference a purchase order, project code, or department. Reports segment revenue by cost center for enterprise reporting.
Credit limits & AR aging
Set credit limits per account. Block new bookings when a client exceeds exposure. Built-in AR aging reports show outstanding 30/60/90+ balances at a glance.
Master service agreements
Upload MSAs, rate sheets, and tax exemption certificates against each account. Set expiry reminders so paperwork never lapses mid-stay.
Authorized booker permissions
Each corporate account can have multiple authorized travel coordinators with their own logins. They book within negotiated rates — no back-and-forth email quotes.
Utility Pass-Through
Recover utility costs without surprise charges
Protect margin on long stays while staying transparent with guests. Meter reads, baselines, and automatic folio posting.
Per-unit meter tracking
Log electric, water, and gas meter reads at check-in and check-out from the mobile app. The system calculates consumption automatically.
Baseline consumption limits
Set a monthly allowance per unit (e.g., 400 kWh). Usage above the baseline posts to the folio at configurable per-unit rates.
Automatic folio posting
Utility overages appear as line items on the guest's invoice with meter photos attached as proof. No disputed charges, no chasing payments.
Mid-stay billing
For 60+ night stays, post utilities monthly alongside rent rather than waiting until checkout. Improves cash flow and keeps guest balances manageable.
“We used to lose a full day every month reconciling corporate invoices against reservations. Now invoices generate automatically, with the right PO number on every line. Our average stay stretched from 18 to 42 nights once we launched proper monthly rates.”
Serviced Apartment Operator
42-unit aparthotel, Singapore
FAQ
Frequently Asked Questions
Can SwiftGuest handle weekly and monthly rates alongside nightly pricing?
Yes. You set three rate structures — nightly, weekly, and monthly — and the system automatically applies the best rate based on stay length. A 35-night booking calculates as one month plus seven nights, not 35 nightly rates stitched together.
How does length-of-stay discount logic work?
You define tiered discount rules (e.g., -15% at 7 nights, -32% at 28 nights). When a guest books or when you extend a stay past the threshold, the discount applies automatically and the folio updates. Nothing manual to remember.
How are corporate direct-billing accounts set up?
Create a corporate account, attach your negotiated rate sheet, set credit limit and payment terms (Net 15/30/60), and authorize specific travel coordinators to book. Invoices generate automatically on your billing cycle and carry PO references for their accounts payable team.
Can I charge guests for utility overages?
Yes. Configure a monthly utility baseline per unit. Record meter reads at check-in and on the billing cycle. Consumption above baseline posts to the folio at a rate you define, with meter photos attached for transparency.
How does housekeeping cadence work for extended stays?
Set a default cadence per unit type — daily, mid-week plus turnover, weekly full, or on-demand. The housekeeping schedule builds automatically based on guest check-in dates and stay length. Housekeepers see only the rooms that need service today.
Is there tax automation for stays over 30 nights?
Most jurisdictions exempt stays of 30 or 31+ nights from transient occupancy tax. SwiftGuest recognizes this automatically and removes the tax on qualifying folios. Tax exemption certificates can be attached per corporate account.
Run your aparthotel the way it actually works
Weekly rates, monthly discounts, corporate billing, and utility pass-through built in from day one. Start free.