QuickBooks Integration for Hotels
Auto-sync invoices, payments, and refunds to QuickBooks Online. Map your chart of accounts once — every transaction flows automatically.
Automatic Invoice Sync
Every checked-out folio pushes to QuickBooks as an invoice. Line items, taxes, and payments map to your chart of accounts.
Payment Reconciliation
Card, cash, and bank transfer payments sync with references that match your bank statement for easy reconciliation.
Real-Time Push
No batching, no CSV exports. Transactions push to QuickBooks as they occur in SwiftGuest.
Revenue by Department
Room revenue, F&B, POS, and ancillary charges each map to their own QuickBooks revenue account for USALI-style reporting.
Data Flow
What Syncs to QuickBooks
Setup
Live in 3 Steps
Authorize
Sign in to QuickBooks from SwiftGuest settings. OAuth 2.0 -- we never store your QuickBooks password.
Map Accounts
Match SwiftGuest revenue categories, taxes, and payment methods to your QuickBooks chart of accounts.
Auto-Sync
Invoices, payments, and refunds push to QuickBooks automatically as they occur. No manual exports.
FAQ
Common Questions
Does it support QuickBooks Online and Desktop?
SwiftGuest integrates with QuickBooks Online. QuickBooks Desktop is not supported as it lacks a cloud API for real-time sync.
How are refunds handled?
When you process a refund in SwiftGuest, a matching credit note is created in QuickBooks and linked to the original invoice automatically.
Can I map custom chart of accounts?
Yes. During setup you map each SwiftGuest revenue category, tax line, and payment method to the exact QuickBooks account you want. You can remap at any time.
What about multi-currency properties?
SwiftGuest detects the currency on each transaction and creates the QuickBooks invoice in the matching currency. Exchange rates are pulled from QuickBooks' built-in rate feed.
Can I sync historical data?
Yes. After connecting, you can trigger a backfill of historical folios for any date range. Existing QuickBooks invoices are not duplicated.
Related Integrations
Stop exporting CSVs
Connect QuickBooks once and let every invoice, payment, and refund sync automatically.